Apr 26, 2024

Working hard and still achieving less? Here’s how AI tools can help you boost your business productivity

Low productivity directly impacts an individual's ability to achieve their goals and reach their full potential. It not only affects your professional life but also your personal growth.

Image of a person sitting with hand on forehead, facing a laptop, and a pile of work in front, expressing frustration.

Are you struggling to manage all your tasks? Do you ever feel a little incomplete at the end of your workday, feeling like you could've done more?

Low productivity directly impacts an individual's ability to achieve their goals and reach their full potential. It not only affects your professional life but also your personal growth.

Well there’s a good news! It doesn't have to be this way now. You can leave work your feeling euphoric and fulfilled with what you have accomplished. It will just take these few productivity hacks and the magic of AI to help you work more efficiently and most importantly, leave you with more free time for complex and strategic tasks. The science is simple. When your time is managed properly, you can undertake more tasks and complete projects in a disciplined manner, leading to a sense of accomplishment and satisfaction. On a larger scale, increased productivity in a company or organization can lead to increased efficiency, cost savings, and competitiveness in the market.

Artificial Intelligence (AI) is a field that perform tasks on behalf of humans thus saving their precious time. AI has the potential to significantly increase productivity by automating repetitive and time-consuming tasks, optimizing processes, and streamlining communication. Let’s have a look at how AI will be your savior and help you get more productive .

1. AI is here to take over your tedious tasks

AI tools are great for replacing tedious tasks because they can handle the monotonous and mind numbing work you dislike doing. If you spend a lot of time doing tasks that aren't related to your main job description or are simply unproductive activities, you might want to consider having an AI tool do them for you. For example, if you find replying to emails or taking phone calls to be a strain, you can have an AI tool do them while you get on with more important matters.

Use AI tools like Zapier, Vinzant software, Zoho flow, Todoist or Google Tasks to automate task management and prioritize your tasks based on urgency and importance. Virtual assistants like x.ai or Clara helps you schedule meetings thus freeing up your time for other important tasks.

2. Your personal Writing Assistant

AI tools have revolutionized the way we approach writing tasks. They offer a range of benefits, from improving your writing by providing suggestions for phrasing to detecting grammar and spelling errors. Virtual assistants like Google Assistant, Siri, or Alexa are particularly useful for taking quick voice notes, setting reminders, and managing tasks hands-free. Additionally, AI-powered writing tools such as Grammarly or Hemingway can enhance your writing by providing suggestions for phrasing and ensuring accurate grammar and spelling.


Moreover, Generative Technology, like the GPT model, can assist in summarizing lengthy documents.  Instead of having to read through a thirty-page report, you can rely on AI to generate concise summaries in just one or two paragraphs. This saves valuable time and allows you to quickly grasp the main points of the document. Additionally, GPT can help you obtain precise and accurate answers to your queries, eliminating the need for extensive cross-checking for errors.
With the aid of AI tools, writing becomes more efficient, error-free, and streamlined, enabling you to focus on other aspects of your work.

3.  Too many emails to handle? Just leave it on AI

AI tools are great for email checking because they can search through your email and tell you what's in it. If you have a lot of emails you need to process every day, you can use a tool that can automatically perform this task for you. Some of these tools can even sort your mail based on keywords, making it easy to find what you need quickly. AI-powered email tools like Superhuman, Newton Mail, or SaneBox helps you to categorize, prioritize, and respond to your emails automatically.

Certain tools give you extra features that can make your work much easier. For example, Clutter is a free email checker tool from Google that can filter your incoming mail based on keywords and save you the time it takes to go through all your emails manually. You can use Clutter for free just by creating a gmail account.

4. Chatbots - For all your CRM needs

Chat bots are computer programmed that simulate human-to-human conversations, collect and process customer data, and answer customer queries efficiently. With the use of chatbots, businesses can provide customers with a self-service option, guiding them through the process of learning more about products and services.

Fluid GPT bots are a great example of this, with their AI Voice Bot being able to interact with customers seamlessly, the chatbot can understand and respond to customer queries like a human. By engaging customers on-the-go, the chatbot can maintain context-based conversations without customers realizing whether they are communicating with a machine or human. This can lead to improved lead acquisition and conversion rates, as customers feel satisfied after their queries are solved and feel special as they receive personalized attention. As a result, businesses using Fluid GPT for their chatbots can see proven results, with a 53% increase in lead acquisition and conversion rates.

5.  You got a query? No worries, AI got your back

AI tools can be very helpful in finding information efficiently since they can search through vast amounts of data available on the internet. They can access and analyze data from different sources and provide relevant results based on the user's query. Therefore, if you have a query, AI tools can be your go-to solution for finding the information you need about a specific topic.

Tools like Microsoft Office Lens lets you scan a document, find a formula, and have it automatically fill in the values you need.  Another AI tool in buzz right now is GPT and definitely for the right reason. GPT is language model that uses deep learning to produce human-like text and has the potential to revolutionize a business. Fluid AI are fully customizable and designed to meet the unique needs of different teams within your organization and make your workflow smoother and your organization more productive.

6. Image recognition

AI tools are great for image recognition because they can look at a picture and tell you what is in it. If you have a digital camera with you wherever you go, you can take a picture of something and have your device identify what it is in real-time. The same goes for an image stored on a hard drive – AI tools can identify what's in an unknown image. Google Lens is one of the examples of such tool.

There are several reasons why you might want to use AI tools for image recognition. If you have a lot of images you need to process every day, you can use a tool that can automatically identify the subjects in your pictures. This can spare you the time it takes to manually search for and identify each subject in your images.

Or, if you want to quickly find a specific photo among a collection, you can use an AI tool to perform a quick search and present you with all the results. Quickly scanning through hundreds of images to find a specific one can be a time-consuming task. Having an AI tool do it for you will save you a great deal of time and mental energy.

7. Speech recognition

AI tools are great for speech recognition because they can listen to your voice and instantly turn it into text. one of such tool is otter, fireflies.ai or speak ai, that helps your team transcribe, summarize, search, and analyze voice conversations. You can easily Records, transcribes, and automates note-taking during your calls or meetings.

If you've ever used an automated phone system to call an airline or hotel before you make your travel plans, you've enjoyed the efficiency of having your spoken words turned into text. Similarly, if you've ever used Siri on your iPhone, you know the convenience of having your device perform simple tasks for you based on your voice.

Many companies utilize automated speech recognition software to listen to audio files and turn them into actionable business data. One example of an AI tool that utilizes automated speech recognition software to convert audio files into actionable business data is "Amazon Transcribe." Amazon Transcribe is a cloud-based service provided by Amazon Web Services (AWS). If you've ever worked in a call center, you know the value of having real-time business insights based on voice information. Having data about customer requests and orders can be very helpful in tracking productivity and providing better services to your customers.

If you work in a regulated industry, you might want to consider using speech recognition software to check emails, forms, or other digitized documents for compliance issues. Regulated businesses (such as those in the financial services industry) must adhere to specific rules and regulations; having an AI tool do the checking for you can cut down the time you spend on paperwork and allow you to focus on more important tasks.

With the right AI partner, businesses can be more competitive, efficient, and profitable.

At Fluid AI, we stand at the forefront of this AI revolution, helping organizations kickstart their AI journey, making your organization future-ready, just like we’ve done for many others. Reach out to us and book your free demo call with us today so that we can help you to deploy Generative technology for your organization according to your enterprise specific use cases !

Decision pointsOpen-Source LLMClose-Source LLM
AccessibilityThe code behind the LLM is freely available for anyone to inspect, modify, and use. This fosters collaboration and innovation.The underlying code is proprietary and not accessible to the public. Users rely on the terms and conditions set by the developer.
CustomizationLLMs can be customized and adapted for specific tasks or applications. Developers can fine-tune the models and experiment with new techniques.Customization options are typically limited. Users might have some options to adjust parameters, but are restricted to the functionalities provided by the developer.
Community & DevelopmentBenefit from a thriving community of developers and researchers who contribute to improvements, bug fixes, and feature enhancements.Development is controlled by the owning company, with limited external contributions.
SupportSupport may come from the community, but users may need to rely on in-house expertise for troubleshooting and maintenance.Typically comes with dedicated support from the developer, offering professional assistance and guidance.
CostGenerally free to use, with minimal costs for running the model on your own infrastructure, & may require investment in technical expertise for customization and maintenance.May involve licensing fees, pay-per-use models or require cloud-based access with associated costs.
Transparency & BiasGreater transparency as the training data and methods are open to scrutiny, potentially reducing bias.Limited transparency makes it harder to identify and address potential biases within the model.
IPCode and potentially training data are publicly accessible, can be used as a foundation for building new models.Code and training data are considered trade secrets, no external contributions
SecurityTraining data might be accessible, raising privacy concerns if it contains sensitive information & Security relies on the communityThe codebase is not publicly accessible, control over the training data and stricter privacy measures & Security depends on the vendor's commitment
ScalabilityUsers might need to invest in their own infrastructure to train and run very large models & require leveraging community experts resourcesCompanies often have access to significant resources for training and scaling their models and can be offered as cloud-based services
Deployment & Integration ComplexityOffers greater flexibility for customization and integration into specific workflows but often requires more technical knowledgeTypically designed for ease of deployment and integration with minimal technical setup. Customization options might be limited to functionalities offered by the vendor.
10 ponits you need to evaluate for your Enterprise Usecases

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